In case of doubts, feel free to contact us. We are at your disposal. Regards, Development Team Entersoft - Analysis and Systems Development “... Blessed the people whose God is the LORD!” - Psalms 144:15 Entersoft OuroCash^™ - Instruction Manual System for Financial Control 2.02 - Registering your expenses (payments already made / past transactions) The "Expenses" module can be accessed from the main screen of the system, by clicking on this icon as shown in the example to the left. When entering the module "Expenses" will appear the screen below: Let's use as an example, a fuel expense in the amount of $ 38.27 paid in cash on 03/02/2018 to "Alpha & Omega Gas Station Ltd". To record this expense, click the “F2 - Include” button. Then fill in the requested information: “Date”: Fill in the date the expense occurred. “Value”: Enter the amount paid. “Document”: Provide something to help identify this document, as a document number, invoice number or order, sequential number of card transactions, etc... “Select the Currency”: Choose the form of payment used, such as: money, check, credit card, debit card, bank transfer or deposit, etc... “Source of Funds”: Select the bank account where the amount was moved. Cash payments will always be considered from the “Wallet” account. After all, if you paid something in cash, this amount was certainly in your "wallet". Remember that if you have withdrawn an amount from the bank to make this payment, it is necessary to register the BANK TRANSFER in the system, because the amount went out of your "bank account" and entered the "Wallet" account. Once you have registered the transfer, it is that you will register this expense in the system, paid in CASH through the "Wallet" account. “Beneficiary / Establishment”: Enter the name of the person or company that received the value. “Historical”: Use this field to detail all about the payment. It is this information that will be displayed in the expense view grid, and printed on expense reports in the period, cash book, and cash flow. When you have finished filling in the fields, click the “F4 - Save” button. If the person or company that is receiving the value is not registered in the system, the screen below will appear, where you will have the opportunity to register it. By clicking “Yes” the screen below will appear, where you can fill in more information about the contact... All information is optional, except the field “Name / Company Name”, and the category  where you want to frame this contact. When you are done click the “F4 - Save” button again. Then the system will allow you to choose in which chart of accounts (or cost / profit center) you want to register this expense: Note that the structure that we registered at the beginning of this tutorial will be displayed, and if any category is missing you can register it by clicking the “Include new plan” button. To finish, just select the desired item in your classification structure, and click the “Confirm” button. And ready... your expense will be recorded! If your expense has been paid with "Check"... ... you must inform the bank, and the check number used, according to the screen: If your expense has been paid with "Credit Card" ... ... you should select which card was used (will open the list with the registered cards), and inform the amount of parcels, as the screen on the left: If your expense has been paid with "Debit Card" or “Bank Transfer” ... ... simply select in which bank account the debit occurred, according to the screen on the side: Like our page on facebook... Copyright © Entersoft Analysis and Systems Development - All rights reserved   Here you will see the list of all your expenses, with information of date, history, value, and form of payment.