In case of doubts, feel free to contact us. We are at your disposal. Regards, Development Team Entersoft - Analysis and Systems Development “... Blessed the people whose God is the LORD!” - Psalms 144:15 Entersoft OuroCash^™ - Instruction Manual System for Financial Control 2.01 - Why separate "Expenses and Revenue" from the "Accounts Payable and Receivable" To get a good grasp of your finances it is necessary to separate transactions from the past from those that will still occur. Entersoft OuroCash^™ does just that. Everything that is registered as "Revenue" is because you have already received it; and everything that is registered as "Expense" is because you have already made the payment. That is, in both cases the monetary value has already been moved. On the other hand, "Accounts Payable" or "Accounts Receivable" refer to future movements... the monetary value has not yet been moved. Here's an example: Imagine an electric bill that has already been paid for... how will you register on the system? If you thought about registering as an "expense", you got it right! But that same electric bill, if it has not yet been paid, should be recorded in the system as an "account payable", because the monetary movement will only happen at a future date. When you make the payment for this account, simply access the module "Accounts Payable" and inform that the payment occurred. By recording this settlement, the system will automatically record this as an expense to you. Summing up: The same type of document (electric bill) can be registered in two different ways depending solely on the payment status: * If payment has already occurred, register as an expense... * If payment has not yet occurred, register as an account payable. * An account payable, already paid, it becomes expense automatically. The "Revenues" and "Accounts Receivable" work in exactly the same way: * If the receipt has already occurred, register as a revenue... * If the receipt has not yet occurred, register as an account receivable. * An account receivable, already received, converts to revenue automatically. What are the benefits of this? Reports... Accurate information, in seconds! You will be able to know in a few moments all that you have received in a period, or everything you have paid in a period... everything you have to pay or everything you have to receive in the next days, etc... If you have to calculate everything at hand, document by document, payment by payment, day by day, it will take a long time to have this information. Without considering the errors that may occur. Entersoft OuroCash^™ was developed just to make your life easier. Like our page on facebook... Copyright © Entersoft Analysis and Systems Development - All rights reserved