In case of doubts, feel free to contact us. We are at your disposal. Regards, Development Team Entersoft - Analysis and Systems Development “... Blessed the people whose God is the LORD!” - Psalms 144:15 Entersoft OuroCash^™ - Instruction Manual System for Financial Control 2.03 - Registering your revenues (payments already made / past transactions) The "Revenues" module can be accessed from the main system screen by clicking on this icon as shown in the example beside. When entering the module, the following screen will be displayed: Let's use as an example a revenue related of services provided occurred on 03/05/2018, in the amount of $ 600.00 and the payment method used by the customer was credit card, in three installments of $ 200.00. To record this revenue, click the “F2 - Include” button. Then fill in the requested information: “Date”: Fill in the date the transaction was held. “Value”: Enter the total value of the document. “Document”: Provide something to help identify this document, as a document number, invoice number or order, sequential number of card transactions, etc... “Select the Currency”: Choose the form of payment used, such as: money, check, credit card, debit card, bank transfer or deposit, etc... “Installments”: Enter the total number of installments. “Card Banner”: Select the card banner used by the customer, according to the banners pre-registered in the module "Card Banners and Fees". “Account for Credit”: Choose which of your bank accounts the amount will be credited. In card transactions this field is automatically populated. “Payer / Card Holder”: Enter the name of the person or company that made the payment. “Historical”: Use this field to detail all about the payment. It is this information that will be displayed in the revenue display grid, and printed on the period revenue reports, cash book, and cash flow. When you have finished filling in the fields, click the "F4 - Save" button. If the person or company that is making the payment is not registered in the system, you will see the screen below, where you will have the opportunity to register it. Clicking "Yes" will display the screen below, where you can fill in more information about the contact... All information is optional, except the "Name / Company Name" field, and the category where you wish to frame this contact. When you finish click the "F4 - Save" button again. Then, the system will allow you to choose on which chart of accounts (or profit center) you want to register this revenue: Remember that at this point you can include new items in your structure, clicking on the "Include new plan" button, according to previous explanations. To conclude, simply select the desired item in the structure, and click on the "Confirm" button, and your revenue will be recorded! If your revenue has been paid with "Check"... ... you must indicate whether the check has been cashed, or deposited into any bank account. You will then fill in the information about the check, as shown on the screen: If your revenue has been settled with "Debit Card"... ... you must select the card banner used by the customer, as shown on the beside screen: If the revenue has been settled with "Bank Transfer"... ... just select in which account the value was credited, according to the screen on the right: Managing your receivables with Entersoft OuroCash^™ is very easy... In fact, you will see that the whole process is very similar to what has been seen in the previous topic. Here you will see all your revenues in the period, with information about the date, history, value, and the form of payment used. See that we do not fill in the installment value. Just enter the total amount and the amount of installments. The system will calculate the correct value of each installment, and record each one on the right date. In addition, the system will also automatically record the fees that the administrators charge for transactions on credit and debit cards, based on the settings informed in the module "Card Banners and Fees". What to fill in each field: If your revenue has been paid with "Money"... ... you just need to enter the customer's name as shown on the screen. Remember that money is always destined to the "wallet account" Attention:   If you received a check for a future date (pre-dated check), you MUST NOT register this as a “revenue”, because this is a transaction to be received in the future! Pre-dated checks must be registered through the "Checks" module. Only the financial transactions already settled are classified as "Revenues". Like our page on facebook... Copyright © Entersoft Analysis and Systems Development - All rights reserved