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Development Team
Entersoft - Analysis and Systems Development
“... Blessed the people whose God is the LORD!” - Psalms 144:15
Entersoft OuroCash™ - Instruction Manual
System for Financial Control
2.16 - How to manage the register of customers,
suppliers, employees, and payers in general
With Entersoft OuroCash™ it is much easier to organize and locate registration forms
for individuals and legal entities... The system has a dedicated module exclusively
for this purpose.
On the main system screen, click on "Register" and the screen below will appear:
From the buttons below, you can choose which records to display in the grid:
•
By clicking on "F7 - Customers", only the records classified as customers will be displayed.
•
Click "F8 - Suppliers and Carriers" to display only such records.
•
Clicking on "F9 - Employees" will only display such records in the grid
•
To view the complete list, click the "F10 - All" button.
To include a new record, simply click the "F2 - Include" button and fill in the required fields:
Do not forget to select in which category you want to frame this record:
Note that there are other tabs in this register, for filling in additional information...
When you finish the inclusion, click the "F4 - Save" button.
Then, if you want to add a photo in this register,
just click on the location indicated below:
To display the record grid again, just click the "F10 - Grid" button.
If at any time you want to view the data of a particular person,
just select it in the grid and click the "F11 + Details" button,
and this screen will be displayed again:
When clicking, the system will gather all the financial movements of the selected person, and will display
the financial history, as shown in the following example:
Understanding the “Financial History” report:
You need to understand that financial history represents a "checking account" between you and the
person in question, in this case, Mrs. Raimunda da Silva. The balance represented here belongs to Mrs.
Raimunda...
•
Looking at the above report, we see that on September 21st, 2017, we rendered a service to Mrs.
Raimunda, and she got a $ 365.00 debit. See that the negative balance means that it owed us such
a value.
•
On September 22, 2017 Mrs. Raimunda made the payment and paid this debt.
•
Already on October 6, Mrs. Raimunda provided us with a service, and got a credit of $ 250.00.
•
However, in the same day, October 6, 2017, we paid the $ 250.00 and settled our debt, clearing the
balance in the period.
That is...
o
When the "Balance" field is negative, means that the person is in debt to us.
o
When the "Balance" field is positive, means that we are indebted to the person.
o
When the "Balance" field is zeroed, it means nobody owes anyone...
How to view all the details of a particular person
How to view the “Financial History” of each company or person
Entersoft OuroCash™ also automatically creates a financial history for each person or company
registered. To print, select the person in the grid and click the location indicated below:
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