In case of doubts, feel free to contact us. We are at your disposal. Regards, Development Team Entersoft - Analysis and Systems Development “... Blessed the people whose God is the LORD!” - Psalms 144:15 Entersoft OuroCash^™ - Instruction Manual System for Financial Control 2.13 - How to deal with internal-use credit card bills Everything is done automatically by the system. With Entersoft OuroCash^™ it is much easier to track your spending on your credit card. When you register an expense, pay with a credit card, the system itself will register the invoice in your "Accounts Payable" control, and set up a mirror of each monthly invoice. For example, let's assume that on 09/18/2017 you made a purchase on the credit card, in the amount of $ 600.00 in 6 installments, and the billing of this card occurs every 15th of each month. By registering this "expense" in the system, the system itself will create 6 invoices in its "Accounts payable" control, with due date for every 15th day, from 10/15/2017 and the value of each invoice will be $100.00. If on the same day you made another purchase, of $ 250.00 in 3 installments, when registering the "expense" the system already knows that the next invoices of the card are already created... just update the value of each invoice, and this is done automatically as well. You will then have the following card invoices registered in your "Accounts Payable": When you pay the invoice, simply locate it in the "Accounts Payable" control and record the settlement of the invoice (by clicking the “F9 - Pay” button). Just follow the steps below: 1) Access the "Accounts and Cards" module, and then click the "F10 - Credit Cards" Due date Value Historic 10/15/2017 $ 183.33 Invoice referring to September / 2017 11/15/2017 $ 183.33 Invoice referring to October / 2017 12/15/2017 $ 183.34 Invoice referring to November / 2017 01/15/2018 $ 100.00 Invoice referring to December / 2017 02/15/2018 $ 100.00 Invoice referring to January / 2018 03/15/2018 $ 100.00 Invoice referring to February / 2018 How do I view my credit card bills? 2) Select the desired card in the grid and click the "F11 - Print Invoice" button. 3) Then choose the year and click the month of your desired invoice to view it. 4) The system will display a summary of the invoice chosen, according to the expenses registered in the system. How to view all expenses incurred on the card? 1) Access the "Accounts and Cards" module, and then click the "F10 - Credit Cards" 2) Then select the desired card in the grid and click the "F6 - Last Records" button. 3) The screen below will appear, with all expenses recorded on the selected card: If any expense is on the incorrect invoice ... What to do? When using credit cards for the payment of expenses near the closing date of the invoice, it is common to occur cases in which a certain expense is pending for another month, instead of being recorded in the invoice of the current month. When this occurs, you will need to move such expenses to the correct invoice on the system before you settle the invoice for the current month. The procedure is easy. Just follow the instructions below: 1) Access the "Accounts and Cards" module, and then click the "F10 - Credit Cards" 2) Then select the desired card in the grid and click the "F6 - Last Records" button. 3) The screen below will appear, with all expenses recorded on the selected card: 4) Then, you will position the cursor (black stripe) on the expense that you want to move from invoice, and click the "F10 - Move to next invoice" button, or "F9 - Move to previous invoice" if applicable. 5) Look on the screen above that we moved the deferred expense to the "next invoice," and that changed the installment due date, from from March 12, 2018, to April 12, 2018. In this way, the total invoice value for the month of April in the system will hit the actual invoice. Remember that if such expense was parceled out, and you had to change the due date of the first installment, the next installments should also be changed as two installments will never fall on the same invoice... locate them and make the change! Like our page on facebook... Copyright © Entersoft Analysis and Systems Development - All rights reserved