In case of doubts, feel free to contact us. We are at your disposal. Regards, Development Team Entersoft - Analysis and Systems Development “... Blessed the people whose God is the LORD!” - Psalms 144:15 Entersoft OuroCash^™ - Instruction Manual System for Financial Control 2.11 - How to deal with checks issued or received Entersoft OuroCash ™ has a module dedicated to controlling all checks received and issued. To access it, simply click the "Checks" button on the main screen of the system, and the screen below will appear: You can use the "display options" as shown in the illustration to choose which checks should be displayed in the grid, and which period should be considered: Using the above filters, you can display only the checks issued, only received checks, or both... You can also display only those that have been "cleared", or only checks that are waiting for payment. But the most important thing is you understand the operating logic of the system: How to proceed with the checks you issue: You can register them directly through the "Expenses" module, or settle bills paid by checks directly through the "Accounts Payable" module. The system considers that all checks issued were duly compensated on the date reported. You do not need to access the "Checks" module to "clear" the issued check. The settlement of this issued check occurs automatically. For example, if you recorded an "expense" as of 09/15/2017 and the payment was made with a check you issued, the system will register this check in the "Checks" module and will already register the check clearing automatically... That is, the amount went out of your bank account on the date entered. How to proceed with the checks received, which have already been discounted or cleared (settled): You can not use the "Revenues" module to record checks whose value has not yet been credited to your bank account, or has not been exchanged in cash. After all, check is not money... he may not have funds. You also can not use the "Accounts Receivable" module to register such checks, because if you already have a check in hand, this means that you already have received this check for some transaction... Any checks received, whose payment is pending, must be registered by the module "Checks", so that the status of the payment remains "at open" until the amount is credited to your bank account or discounted in cash. When your settlement actually occurs, you will locate the check in this module, and record it in the system (check clearing). It is at this point that the system will convert it into revenue for you, and credit the value in the corresponding bank account. Example: Let's assume you receive a check for a service rendered, worth $ 600.00 and with a date for future presentation (pre-dated check). To include it in the system, just follow the steps below: 1) Open the module "Checks" 2) Click the “F2 - Include” button 3) Then just fill in the fields below: Just register your revenue normally, through the "Revenues" module, informing if the amount was destined to the "Wallet" account  (when the check is exchanged for cash directly in the bank teller) or if it was deposited in any of your bank accounts. In doing so, Entersoft OuroCash ™ automatically registers the check automatically in the "Checks" module, and already sets the payment status to "cleared check" (settled) because it is a value already received (revenue). How to proceed with pre-dated checks, or checks that have not yet been withdrawn or deposited: Simply select the number of checks, and the interval between the due dates of each check. You will only use the fields to the side, when you need to register multiple checks of the same value, all at once. What to do when pre-dated check clearing occurs: You will need to record the check clearing in the system... That is, to inform you that the check has been settled, and the amount has already been credited to your bank account. This procedure is fast, as you will see below: 1) Open the "Checks" module. 2) Locate in the grid which is the check that should be settled, placing the cursor (black stripe) on the desired document. 3) Then click the “F9 - Pay” button. 4) Note that the screen below will appear, where you can tell the date the check was cleared, and the bank account where the amount was credited. NOTE: Remember that if the check was cashed in the bank, the money went into your “Wallet” account. 5) When finishing the fill, click the "Confirm" button, and the check will be cleared. Why do the checks I have to receive are not showing up in the "Accounts Receivable" module? As explained above, you can not use the "Accounts Receivable" module to register or consult such checks, because if you already have a check in hand, this means that you have already received this check for some transaction. That is, your debtor has already paid you, and used a check as a form of payment. This check, however, has not been cleared (settled). The search and settlement of these checks must be performed by the "Checks" module, as explained at the beginning of this chapter, or through the "Checks received in the period" report. Like our page on facebook... Copyright © Entersoft Analysis and Systems Development - All rights reserved   In the example beside, you would be including 12 checks of the same value, but with intervals between the due dates every seven days. 4) When you finish filling in the fields, click the “F4 - Save” button, and the check will be registered: